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Records Management Assistant III

Tuesday

Description

The University of Arizona is seeking a Records Management Assistant to assist in the daily operations of the Department’s Records Unit. This position entails compiling and entering data, researching, organizing, and preparing statistical reports for State and Federal Agencies, retrieving and readying information for dissemination and release, and working with various law enforcement agencies, criminal justice agencies, University Departments, and the general public.

Duties and Responsibilities include:

  • Collecting, and entering data from various types of police reports, ensuring accuracy and completeness in accordance with Federal, State, and Department Policies. 
  • Utilize one or more databases to process, redact, copy, and provide the correct information for necessary dissemination according to State laws and Department Policies utilizing a computer, printer, document imaging scanner, copier, and fax machine. 
  • Enters, queries, and retrieves information from various computer systems to file, prepare, copy, and release police documents and information in response to subpoenas, requests from other Criminal Justice Agencies, insurance companies, attorneys, University of Arizona Departments, and the public in accordance with State Laws and Department Policies. 
  • Compiling statistical reports on a daily, monthly and yearly basis, and disseminating them to the Department, State and Federal Agencies in accordance with Federal and State laws, CALEA accreditation standards, Clery Act Requirements, and Department Policies. 
  • Completes ACJIS functions in compliance with State and Federal regulations with the Department of Public Safety.
  • Maintain a case filing system for paper-based and digital recordings in compliance with the Arizona State Library Archives and Public Records. 

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Skill in determining priorities.
• Ability to work efficiently independently or in a group environment.
• Type a minimum of 35 words a minute.
• Excellent proofreading skills and attention to detail.
• Maintain a B-level Terminal Operator Certification through the Arizona Department of Public Safety.
• Willing to work varied hours at times, weekends, and holidays.


Rate of pay: $19.279

Requirements

Minimum Qualifications:

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
  • B-level TOC Certification (following employment).
  • Pass an extensive background investigation to include a polygraph exam.

Preferred Qualifications:

  • Currently B-level TOC Certified
  • Experience working in a higher education institution.
  • Experience working in a law enforcement agency.
  • Experience with Windows and Microsoft Applications such as Word, Excel, PowerPoint, and cloud-based systems.

Apply

Apply online at: talent.arizona.edu Req26054 (You must submit an application to be considered)

In addition to the online application, candidates must also complete an online personal history questionnaire. Once your application is received, instructions for accessing and completing the PHQ will be emailed to you. It is strongly encouraged to complete and submit the PHQ as soon as possible.